Race Management

Race management is a wide and varied field, and one that Super Sports UAE excels in. We have been running our own events for nearly 15 years in Dubai and our team has experience in a wide range of events in a number of countries. We can create the race, develop it, market it, manage it, time it and provide results.

During the 2016-2017 race season we were involved in more than 40 races in various capacities, this included our own races, as well as providing various services to other races.

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Please feel free to contact us at any stage to ask whatever questions you may have.

Course Design

Course design is an often overlooked element of creating a new race. You need to be able to create a course that is both entertaining and challenging for the athletes, this knowledge comes from experience. One of our managers attended one of the first courses to be a Triathlon Race Referee and Race Sanctions Officer in the UK.

Race Merchandise

This is a key component for all races nowadays, and is either provided by the sponsors, or through the race revenue. We have a network of suppliers, and are able to supply, at very competitive prices,  a wide range of race merchandise; towels, t-shirts, caps, bags, cycling jerseys to name but a few. All of these items can branded with the logo of your choice.

Medals & Trophies

We have access to a wide range of suppliers and printers and can offer a wide range of medals and trophies, all of which can be customised with the race logo. We are also well-versed in assisting you to decide the best combination and setup of the prize hierarchy.

Logo & Graphic Design

If you do not have an event logo, then we are able to assist you to create and develop a logo and provide you with the necessary electronic versions.

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Official Approvals

Over the years we have developed some good working relationships with most of the sport governing bodies, in addition to Dubai Police, RTA, and Dubai Sports Council.

Race Certificates

We can create this for you from a range of standardised templates, or we can create a custom one for you based on your logo and branding requirements, or start from scratch and design one for you from the ground up.

Race Equipment

This is a large and, potentially, expensive element of putting on races and other sports events, all the little things that add up over time. Our experience allows us to highlight these elements, and hire most of them out to you. Generators, PA systems, traffic cones, tables, cool-boxes, tables, winners podiums, bike racking, banner holders, crowd control barriers, marshal bibs, marshal batons, 2-way radios.  

Race Number Bibs

Race numbers come in a number of formats. You can use our stock numbers, or you can choose special order ones, which can be customised with the event name and logo, you are able to also choose the material, including an environmentally friendly product. We also have bike specific number plates that attach to the seatpost.

Remote Timing Facility

We have the ability to site a timing point anywhere. So long as it is in reach of a mobile network we can provide a live timing feed from it. Depending on the race, it will either run on battery, a generator, or from the mains supply. This ability permits us to provide these remote points which are an excellent safety net, and provides an ability to track athletes progress and position. Depending on the event, it also ensures that the entrant has reached, or passed by, a specific point.

Stage Racing

The software that we use is exceptionally flexible and is designed to time and calculate the complexities requires when timing and providing results for stage racing.

Social Media Marketing

We have an active FaceBook page full of people who are interested in races. For each event we are involved in, we not only create the race on our Race Calendar, but also within the events section of our FaceBook page, thereby creating a forum for discussion and communication about the event. We also run a Twitter account, and post event photos to Instagram and Pinterest. We create hashtags for each race and use them in all marketing collateral.

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Tournament Design

Your event could be a tournament, whether as an exhibition, or a charity event, or as an internal event for an academy. Super Sports organise a huge number fo tournaments throughout the year.

Timing Chips

One of the many reasons we chose to work with the RFID Timing Systems hardware and the RaceTec software was their ability to read any RFID Gen 2 chip on the market. We can read ChampionChips, Innovative Timing Systems Jaguar chips, plus a huge range of disposable timing chips, including Ultra Tags and HuTags. What this means is that if our waterproof Ultra Tags are not what you are looking for, we have an almost endless supply of timing chips that we can use which enables us to use exactly the right kind of timing chip for your event.

Team Timing & Scoring

Once more, a superb asset of having an extremely flexible piece of software. We are able to time teams in almost combination you can think of. All you need to do is talk to us and decide if you are going to include a team event at your race, how you’d like it to work.

Contact Us

Please feel free to contact us at any stage to ask whatever questions you may have.

Commentator System

Our system has an option to run on its own WLAN, or via the internet. This enables to us provide a commentary system to a laptop, tablet or smartphone, irrespective of its operating system.  

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Chip Timing

Our electronic chip timing system is a passive system, so no chance of people getting shocked. Depending on the type of race, and the type of timing chips being used, we are able to read chips via mats on the ground, or by side antennas offering built-in redundancy giving extremely high accuracy. We can offer a finish line up to 8m wide and read over 300 chips per second, so great for races that tend to a mass finish. We always run 2, if not 3 timing lines at the finish, double redundancy.

Race Director

Every race needs an Race Director,  someone who is in charge on the day. This is someone who needs to know and understand the sport and the athletes.

Race Equipment

Once the race equipment as been decided upon, it needs to be delivered and setup. This is where our experience can save time and aggravation. We have a team of people who do this for us on a regular basis.

Race Management

This is the big one. This is overseeing the race from start to finish, and requires a certain type of people. It can go from levels of extreme stress, to times of frustration because nothing is happening.

Race Photographers

We work with various event photography companies, and each one offers a slightly different product. This permits us to recommend the one best suited to your race.

Finish Line Video Backup

We use an HD CCTV system with instant playback whilst recording. This is of vital importance, and provide us with triple redundancy in terms of checking finish times in case of timing problems. This can occur due to timing chips being incorrectly placed, people forgetting to put them on, putting on the wrong one!  

Paramedic Cover

These is a fundamental essential for any sporting event. Since we aim to deliver a full service product we would be remiss not to offer the ability to provide first aid cover.

Race Number BIBs

These can be pre-delivered in a race package or collected on the day. They are usually packaged with the timing chip. It may even be one & the same, as with our bike timing chips/number plates. In the case of a re-usable bib & chip combination a plan needs to be in place to collect them from the athletes after the race. This is the advantage of disposable bib/chip combinations. The athlete gets to keep them as a souvenir.

Race Results

Our standard service is provide finalised results online within 12 hours. There are options to reduce this time frame. The results service also includes soft copies emailed direct to the event owner.

Remote Timing Facility

This permits us to provide a live results feed providing real-time split times and results from different positions on the course.

Race Results Display

Once more working via our WLAN or internet feed, we can offer a scrolling results display on big screen setup.

Timing & Scoring

Once more, a superb asset of having an extremely flexible piece of software. We are able to time and score relay teams in multi-leg, or multi-sport events, events that require team members to race separately, or for all of them to be on the track at the same time, or almost any other combination you can think of.
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Timing Chip

This needs to be distributed prior to race start, and then collected at the end of the race. This is part of our race management package. Unless you have opted for a disposable bib/chip combination in order to provide a race souvenir for the athletes.

Contact Us

Please feel free to contact us at any stage to ask whatever questions you may have.

Clean Up

Our crew will have everything broken down and packed away, in addition to policing the area for rubbish within 2 hours of race finish.

Race Photographers

As noted earlier, we work with different photographers depending the client’s requirements. Some can produce shots on the day, others are available online a few days later.

Finish Line Video Backup

This is invaluable in sorting out any complaints about positions and timing; on one occasion even to prove that someone did not have their tag on.  We use an HD CCTV system with instant playback whilst recording.

Individual Result Page

Each athlete receives their own race results page linked from the main race results page, which can include a complete list of all split times and paces. The data shown here can be different to that shown on the main results page. There are also links to the race photograph site, Facebook posting and Twitter feed.

Race Result Tablets

Another benefit of our WLAN/internet setup is the option to offer a Kiosk mode for a number of tablets, or to provide a QF code for people to scan with a smartphone in order to access real-time and live results.

Online Race Results

We post all of our results online the same day as the race, usually within in a couple of hours, but sooner if required. The results come with links to photographs (once ready), a downloadable certificate, and links to post results to Twitter and Facebook.

Race Certificates

The finished race certificate is uploaded into the software where it merges with athlete data to create a PDF file on the individual athlete race results page, ready for download and printing.

Race Result Reporting

Once the event is complete we are able to provide a complete list of race results, by gender, age category, finish position, name, and so on, which can then be emailed to the event owner as an Excel file. Once all these are ready we also post to Facebook and Twitter.

Social Media Links

Each athlete receives their own race results page linked from the main race results page, which can include a complete list of all split times and paces. The data shown here can be different to that shown on the main results page. There are also links to the race photograph site, Facebook posting and Twitter feed.